Terms and Conditions

Choral Fest Costa Rica for Peace 2027
June 23–27, 2027
Costa Rica

Last updated: July 7, 2026

Welcome to Choral Fest Costa Rica for Peace. These Terms and Conditions explain the general rules, responsibilities, and conditions for choirs, conductors, singers, companions, visitors, and participants who use our website, submit information, apply to participate, or take part in festival-related activities.

By using this website, submitting a form, registering a choir, or participating in the festival, you agree to these Terms and Conditions.

1. About the Festival

Choral Fest Costa Rica for Peace, also known in Spanish as Festival Internacional de Coros Costa Rica por la Paz, is a non-competitive international choral festival held in Costa Rica.

The festival brings together choirs, conductors, singers, cultural institutions, communities, and audiences through concerts, workshops, cultural exchange, community experiences, and shared songs dedicated to peace.

The purpose of the festival is not to rank or award choirs, but to create a meaningful human and musical encounter where voices come together to promote peace, respect, cultural understanding, and connection.

2. 2027 Festival Dates

The 2027 edition of Choral Fest Costa Rica for Peace is scheduled to take place from:

June 23 to June 27, 2027

The festival program, venues, schedules, activities, and artistic details may be adjusted when necessary due to logistical, artistic, institutional, weather-related, technical, safety, or force majeure reasons.

Any relevant updates will be communicated through the official website or by direct communication with registered participants.

3. Official Website and Contact

The official website of the festival is:

https://www.choralfestcostarica.org/

Official contact:

Email: info@choralfestcostarica.org
Phone / WhatsApp: +506 83895037

Only information published on the official website or communicated directly by the festival organization should be considered official.

4. Eligibility and Participation

The festival welcomes different types of choirs and vocal ensembles, including but not limited to:

• Children’s choirs

• Youth choirs

• University choirs

• School choirs

• Community choirs

• Church choirs

• Adult choirs

• Chamber choirs

• Vocal ensembles

• International and national choral groups

Participation is subject to review, availability, artistic planning, logistics, and confirmation by the festival organization.

Submitting an application or information request does not automatically guarantee participation.

5. Non-Competitive Nature

Choral Fest Costa Rica for Peace is a non-competitive festival.

Choirs participate to share music, learn, connect, and contribute to a message of peace. The festival does not operate as a contest and does not rank choirs against one another.

The organization may provide acknowledgments, certificates, or recognitions, but these do not represent competitive awards or rankings.

6. Application and Registration Process

Choirs interested in participating may be asked to submit information such as:

• Choir name

• Country or city of origin

• Director’s name

• Contact information

• Type of choir

• Approximate number of singers

• Approximate number of companions

• Repertoire information

• Travel or logistical details

• Interest in concerts, workshops, cultural exchange, or other activities

The festival organization may contact the choir director or representative to review participation details, costs, logistics, schedules, repertoire, and confirmation requirements.

The organization reserves the right to accept, decline, postpone, or request additional information from any applicant choir.

7. Program, Venues, and Schedule Changes

The festival may include concerts, workshops, community experiences, rehearsals, common songs, cultural activities, institutional visits, and other artistic or educational events.

The organization reserves the right to modify:

• Concert venues

• Event times

• Rehearsal schedules

• Workshop formats

• Choir order of appearance

• Program structure

• Artistic activities

• Community experience details

• Transportation or logistical arrangements

These changes may be made when necessary to protect the quality, safety, timing, or overall mission of the festival.

8. Repertoire and Artistic Requirements

Choirs may be asked to submit repertoire information before the festival, including titles, composers, arrangers, approximate duration, and performance needs.

The organization may provide general artistic guidelines, including performance duration, common songs, or thematic suggestions related to peace, culture, and human connection.

Each choir is responsible for ensuring that it has the right to perform its selected repertoire and that its musical materials comply with applicable copyright or licensing requirements.

9. Fees, Costs, and Logistics

Participation costs, packages, inclusions, exclusions, payment deadlines, and logistical details may vary according to the choir’s country, size, needs, travel plans, and selected activities.

Any fees, deposits, payment conditions, cancellation conditions, or logistical responsibilities will be communicated directly to the choir director or official representative.

Unless specifically stated in writing, the festival organization is not responsible for international airfare, passports, visas, travel insurance, personal expenses, medical expenses, additional meals, private transportation, or costs not expressly included in the agreed festival arrangements.

10. Travel Documents, Visas, and Insurance

Each participant, choir, director, companion, or visitor is responsible for verifying and obtaining all required travel documents, including passports, visas, permits, insurance, and any immigration or health-related requirements.

The festival organization may provide invitation letters or supporting information when appropriate, but it cannot guarantee the approval of visas, entry permits, travel authorizations, or immigration decisions.

Participants are strongly encouraged to obtain adequate travel insurance, medical insurance, and cancellation insurance.

11. Minors and Youth Participants

Choirs traveling with minors are fully responsible for obtaining all necessary parental permissions, travel authorizations, supervision arrangements, emergency contact information, and legal documents required by their country of origin, transit countries, and Costa Rican authorities.

The choir director, institution, school, parents, guardians, or official chaperones are responsible for the safety, supervision, behavior, transportation, medical needs, and documentation of minors under their care.

The festival organization does not replace the legal or supervisory responsibilities of parents, guardians, institutions, or choir leaders.

12. Conduct and Respect

All participants are expected to act with respect, kindness, responsibility, and cultural sensitivity.

The festival is built around peace, human dignity, cooperation, and musical connection. Discriminatory behavior, harassment, violence, abuse, threats, hate speech, damage to property, unsafe conduct, or behavior that affects the well-being of others may result in removal from festival activities without refund or compensation.

Participants must also respect venues, churches, schools, institutions, audiences, volunteers, staff, local communities, and other choirs.

13. Health, Safety, and Responsibility

Participants are responsible for their own health, belongings, personal safety, and medical needs.

The festival organization will make reasonable efforts to coordinate safe and meaningful activities, but participation in travel, concerts, workshops, transportation, community experiences, and public events may involve risks.

By participating, each person accepts responsibility for their own participation and agrees to follow instructions from the festival organization, venue representatives, transportation providers, and local authorities.

14. Photography, Video, Audio, and Media Authorization

The festival may take photographs, videos, audio recordings, interviews, testimonials, and other media during concerts, workshops, rehearsals, community experiences, institutional events, and festival activities.

By participating in the festival, participants authorize Choral Fest Costa Rica for Peace to use images, recordings, names of choirs, names of directors, testimonials, and festival-related media for documentation, promotion, educational, historical, cultural, archival, press, social media, and communication purposes.

This authorization may include use on the official website, festival app, social media platforms, printed materials, press releases, presentations, videos, and future promotional materials related to the festival.

Choirs traveling with minors are responsible for obtaining the necessary permissions from parents or legal guardians for the use of images and recordings.

15. Personal Data and Communications

When users submit forms, contact the organization, apply to participate, or communicate with the festival, they may provide personal information such as names, email addresses, phone numbers, country, choir information, travel details, and other relevant data.

This information may be used to:

• Respond to inquiries

• Review choir applications

• Coordinate participation

• Communicate logistical details

• Send festival updates

• Organize concerts, workshops, and activities

• Maintain administrative and historical records of the festival

The festival will use reasonable efforts to protect personal information and to use it only for legitimate festival-related purposes.

By submitting information, users authorize the festival organization to contact them through email, phone, WhatsApp, or other communication channels related to the festival.

For more information, users may contact:

info@choralfestcostarica.org

16. Website, App, and Digital Content

The website and festival app may provide information about the festival, program, choirs, directors, venues, schedules, maps, contact details, media, and related resources.

The organization makes reasonable efforts to keep information updated, but errors, delays, changes, or omissions may occur.

The festival organization reserves the right to update, modify, remove, or correct website or app content at any time.

Users should verify important details directly with the organization when making travel, payment, or participation decisions.

17. Intellectual Property

The name, identity, texts, designs, logos, images, videos, documents, festival materials, and digital content related to Choral Fest Costa Rica for Peace may be protected by copyright, trademark, or other intellectual property rights.

Users may not copy, reproduce, modify, distribute, sell, or use festival materials for commercial or unauthorized purposes without written permission from the organization.

Choirs, partners, press, and institutions may share official festival materials for informational or promotional purposes when such use respects the integrity, name, and mission of the festival.

18. Third-Party Links and Services

The website may include links to third-party websites, social media platforms, maps, ticketing tools, forms, hotels, transportation providers, sponsors, partners, or other external services.

The festival organization is not responsible for the content, policies, security, prices, availability, or practices of third-party websites or services.

Users should review the terms and privacy policies of any third-party service they use.

19. Cancellations, Changes, and Force Majeure

The festival organization may cancel, postpone, relocate, modify, or adjust festival activities due to circumstances beyond its control, including but not limited to:

• Weather events

• Natural disasters

• Health emergencies

• Government restrictions

• Venue changes

• Transportation disruptions

• Safety concerns

• Technical problems

• Institutional decisions

• Force majeure events

In such cases, the organization will make reasonable efforts to communicate changes and seek appropriate alternatives when possible.

Refunds, credits, substitutions, or other arrangements, if applicable, will depend on the specific agreement made with each choir or participant.

20. Limitation of Liability

To the fullest extent permitted by applicable law, Choral Fest Costa Rica for Peace, its organizers, staff, volunteers, collaborators, partners, venues, sponsors, and representatives shall not be liable for indirect, incidental, consequential, personal, financial, travel-related, medical, or logistical losses arising from participation in the festival, use of the website, schedule changes, third-party services, travel disruptions, or circumstances beyond the organization’s reasonable control.

Nothing in these Terms and Conditions is intended to exclude rights or responsibilities that cannot be excluded under applicable law.

21. Updates to These Terms

The festival organization may update these Terms and Conditions at any time.

The updated version will be published on the official website and will include the date of the latest update.

Continued use of the website, submission of forms, registration, or participation in festival activities after updates means acceptance of the revised Terms and Conditions.

22. Governing Law

These Terms and Conditions are intended to be interpreted according to the laws of Costa Rica, unless another written agreement states otherwise.

Any concern, disagreement, or claim should first be communicated directly to the festival organization in good faith, with the intention of seeking a respectful and reasonable solution.

23. Contact

For questions about these Terms and Conditions, participation, personal data, media authorization, or festival information, please contact:

Choral Fest Costa Rica for Peace
Email: info@choralfestcostarica.org
Phone / WhatsApp: +506 83895037
Website: https://www.choralfestcostarica.org/